Job Details
Administrative Services
Working with Us
Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams rich in diversity. Take your career farther than you thought possible.
Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us.
Position Summary:
Provide the Regulatory Law team with administrative support as well as the execution of assignments, tasks, and projects.
Responsibilities:
Organize administrative activities such as calendars, meetings, travel, conferences, expenses and related activities for assigned stakeholders
Perform a variety of administrative responsibilities to support the practice area
Work closely with management and team members to establish task needs, deadlines, and budgets
Assist with onboarding of new team members
Support opportunities for efficiency across department
Identify opportunities for process improvement within practice area
Work in matter management and e-billing software, as needed
Support creation and maintenance of SharePoint sites and knowledge management activities
Access and manage the Escalation SharePoint and calendar, including creating and modifying Escalation meetings and Pre-Escalation meetings.
Make effective decisions when presented with multiple options on assigned tasks
Coordinate and answer correspondence
Work independently and serve as a key team contributor for special nonrecurring and ongoing tasks, assignments and projects
Required Qualification(s) and Desired Experience:
A completed Bachelor's Degree from an accredited university
3+ years experience in administration at a law firm, large corporation, or similar professional environment
An equivalent combination of education and/or experience may be considered in lieu of the degree when the experience has been directly related to the functions of the job, preferably in a law firm, corporate legal / compliance department, or other legal services provider environment
Some project management experience helpful
Experience with pharmaceutical industry helpful
Strong communication skills – written and verbal
Strong interpersonal skills and ability to work on teams cross-functionally
Strong problem solving, analytical, and organizational skills
Capacity and willingness to develop new skills and learn new software applications.
Advanced knowledge in Microsoft Office, Outlook, Concur, Purchasing systems and SharePoint preferred
If you come across a role that intrigues you but doesn’t perfectly line up with your resume, we encourage you to apply anyway. You could be one step away from work that will transform your life and career.
Uniquely Interesting Work, Life-changing Careers
With a single vision as inspiring as “Transforming patients’ lives through science™ ”, every BMS employee plays an integral role in work that goes far beyond ordinary. Each of us is empowered to apply our individual talents and unique perspectives in an inclusive culture, promoting diversity in clinical trials, while our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.
On-site Protocol
BMS has a diverse occupancy structure that determines where an employee is required to conduct their work. This structure includes site-essential, site-by-design, field-based and remote-by-design jobs. The occupancy type that you are assigned is determined by the nature and responsibilities of your role:
Site-essential roles require 100% of shifts onsite at your assigned facility. Site-by-design roles may be eligible for a hybrid work model with at least 50% onsite at your assigned facility. For these roles, onsite presence is considered an essential job function and is critical to collaboration, innovation, productivity, and a positive Company culture. For field-based and remote-by-design roles the ability to physically travel to visit customers, patients or business partners and to attend meetings on behalf of BMS as directed is an essential job function.
BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to adastaffingsupport@bms.com. Visit careers.bms.com/eeo-accessibility to access our complete Equal Employment Opportunity statement.
BMS cares about your well-being and the well-being of our staff, customers, patients, and communities. As a result, the Company strongly recommends that all employees be fully vaccinated for Covid-19 and keep up to date with Covid-19 boosters.
BMS will consider for employment qualified applicants with arrest and conviction records, pursuant to applicable laws in your area.
Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations.