Job Details
Administrative Services
Working with Us
Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams rich in diversity. Take your career farther than you thought possible.
Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us.
Function Summary
Global Biometrics & Data Sciences (GBDS) is the quantitative center of excellence within Development at BMS. GBDS members strive to achieve the vision of “Every Drug Development decision optimized by the power of data”
Position Summary
Supports the Global Biometrics & Data Sciences (GBDS) Head of Clinical & Safety Data Insights and Analytics driving project coordination and administrative efforts within Statistical Programming and across GBDS.
Key Responsibilities :
Manages GBDS Projects SharePoint sites including permissions hierarchy, external partner access, & working with GBDS stakeholders to troubleshoot and ensure continuous improvement
Manages several SharePoint user request queues related to portfolio-facing SharePoint sites, fulfilling requests and responding to user questions
Maintains automated flows for various SharePoint requests and troubleshoots with GBDS stakeholders
Manages status report tracking in support of Initiative Governance, connecting with initiative leads and creating report summaries as necessary
Maintains GBDS Project Staffing list, works with GBDS stakeholders to ensure accuracy, and helps with onboarding., and assists with resource mapping analyses.
Manages updates to financial reporting workbook in support of further efficiency, optimization, and usability
eTime and demand report creation to support business analysis and forecasting
Support executives by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
Coordinates both individual and departmental meetings, off-site activities and meetings with vendors/suppliers; provides support for meetings by assuring technical requirements are met and providing meeting summaries upon request.
Phone and calendar management as well as timely scheduling ensuring meetings are prioritized and occur within appropriate timelines keeping various time-zones in mind.
Maintain and organize office operations and procedures such as filing system, expense reports, requisition of supplies, and other administration services.
Prepare spreadsheets, PowerPoint presentations and drafts basic correspondences as requested.
Prioritizes activities and takes prompt action based on an understanding of departmental objectives and business needs.
Adhere to T&E policies, including booking travel (domestic & international) and monthly reconciliation of business expenses.
Ensure manager’s preparedness for meetings (e.g., assemble meeting materials & pre-reads)
Prioritize and complete support requests in a timely manner (i.e., issues with IT, systems, facilities, etc.)
Independently researches more complex inquiries and responds or escalates inquiry, recommending solutions as appropriate.
Maintains professional and technical knowledge by remaining current with BMS continuous learning modules.
Submission of Purchase Orders into Ariba (usually requested by LT or their direct/indirect reports).
Qualifications & Experience
Proven English speaking, writing skills, reading and comprehension.
Associate or bachelor's degree in any discipline
5-8 years of experience in a fast-paced matrixed business environment
Demonstrated proficiency of standard business software applications including, but not limited to Microsoft Office Suite: PowerPoint, Excel, Word, SharePoint
High proficiency in and demonstration of critical thinking, problem-solving, and decision making
Proven ability to self-supervise and act independently to identify/resolve issues
Anticipates needs and assesses and manages business and organizational risks
Thorough understanding of company policies
Prior success in situations requiring adaptability/ flexibility
Must demonstrate excellent communication and interpersonal skills, with the ability to interface with a broad range of internal and external stakeholders at all levels of the organization
Has proven track record on delivering results
Has strong organizational skills, pays close attention to detail and follow-up, and properly balances priorities and resources.
Maintains a positive attitude, a high level of productivity, and is adaptable to change.
Demonstrates ability to prioritize, pro-actively work independently and collaboratively with other administrative assistants/external partners, across organizational levels, functions, and supports business needs across different time zones and during periods of heavy workload.
Ability to multi-task and adapt quickly to competing priorities while remaining focused.
Ability to work effectively under pressure to meet deadlines.
Successful candidate must be able to learn new tools and systems in an ever-evolving environment.
Exhibits a positive work attitude, and high productivity.
Proven track record of collaboration with other administrative assistants in order to ensure business needs/goals are met.
If you come across a role that intrigues you but doesn’t perfectly line up with your resume, we encourage you to apply anyway. You could be one step away from work that will transform your life and career.
Uniquely Interesting Work, Life-changing Careers
With a single vision as inspiring as “Transforming patients’ lives through science™ ”, every BMS employee plays an integral role in work that goes far beyond ordinary. Each of us is empowered to apply our individual talents and unique perspectives in an inclusive culture, promoting diversity in clinical trials, while our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.
On-site Protocol
BMS has a diverse occupancy structure that determines where an employee is required to conduct their work. This structure includes site-essential, site-by-design, field-based and remote-by-design jobs. The occupancy type that you are assigned is determined by the nature and responsibilities of your role:
Site-essential roles require 100% of shifts onsite at your assigned facility. Site-by-design roles may be eligible for a hybrid work model with at least 50% onsite at your assigned facility. For these roles, onsite presence is considered an essential job function and is critical to collaboration, innovation, productivity, and a positive Company culture. For field-based and remote-by-design roles the ability to physically travel to visit customers, patients or business partners and to attend meetings on behalf of BMS as directed is an essential job function.
BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to adastaffingsupport@bms.com. Visit careers.bms.com/eeo-accessibility to access our complete Equal Employment Opportunity statement.
BMS cares about your well-being and the well-being of our staff, customers, patients, and communities. As a result, the Company strongly recommends that all employees be fully vaccinated for Covid-19 and keep up to date with Covid-19 boosters.
BMS will consider for employment qualified applicants with arrest and conviction records, pursuant to applicable laws in your area.
Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations.